Hire to employee
From candidate to employee without starting over.
When a candidate accepts an offer, their data is copied into a platform account that stays with them through the employee lifecycle. Access remains controlled.
HireCandidate profile
OnboardEmployee journey
Same person. Controlled handoff. New lifecycle stage.
IdentityPlatform account
RoleRole context
Candidate documentsAccount documents
Hiring dataAccount history
The candidate-to-employee handoff
Same person. One account for the next stage.
Candidate data is copied into a platform account when the person becomes an employee. Access remains scoped as their journey continues.
HireCandidate profile
OnboardEmployee journey
Same person. Controlled handoff. New lifecycle stage.
IdentityPlatform account
RoleRole context
Candidate documentsAccount documents
Hiring dataAccount history
Start dateJourney timing
RequirementsTasks and follow-up
What carries forward
The platform account starts with the candidate's existing data.
CapoFine copies candidate data into the platform account when the candidate becomes an employee. The account remains with the person as their journey continues.
Position, department and location
Hiring manager
Start date and employment details
Candidate documents
Hiring information
One signature, the next lifecycle stage
A signed document triggers preboarding and onboarding.
Once the document is signed, Hire starts the transition to a platform account and the selected Onboard journey follows the agreed start date.
- 1
Document signed
The signed offer or employment document triggers the handoff from Hire.
- 2
Convert the candidate
Candidate data is copied into the person's platform account under controlled access.
- 3
Start preboarding
Onboard begins the selected preboarding journey before the employee's start date.
- 4
Continue into onboarding
From the start date, Onboard coordinates the journey through the employee's first 90 days.
No duplicate employee setup
Stop rebuilding a person after the hiring decision.
A structured conversion copies candidate data into a platform account without requiring the person to start over.
Recreate the employee by hand
- Duplicate profiles
- Manual HR handoffs
- Disconnected documents
- Repeated employee questions
- Missed role context
- Separate reporting
Continue with a controlled record
- One person across lifecycle stages
- Candidate data copied into the account
- Documents carried forward
- Context for Onboard
- Clear ownership
- Connected journey reporting
Handoff controls
Continuity does not mean open access.
Companies control the information, visibility and workflow at the point where a candidate becomes an employee.
What is copied
Copy the candidate's data into the platform account at conversion.
Who can see it
Use role-based access so recruiters, People teams, managers and employees see information tied to their responsibilities.
Recruitment information
Keep communication, interview feedback and post-interview scorecards under recruitment access controls.
Which journey starts
Choose the Onboard journey, owners, activities and timing that fit the employee's role and location.
What needs review
Keep people responsible for approving the handoff and consequential next steps.