Hire to Onboard
From candidate to employee without starting over.
When a candidate is hired, approved profile details, documents, role context and relevant workflow data can move into the employee journey. The person stays the same. Their lifecycle stage changes.
HireCandidate profile
OnboardEmployee journey
Same person. Controlled handoff. New lifecycle stage.
IdentityEmployee profile
RoleRole context
Approved documentsEmployee documents
Relevant hiring dataOnboarding context
The candidate-to-employee handoff
Same person. Same approved context. New lifecycle stage.
Hire keeps the recruitment record. Onboard receives the employee information and context needed to prepare the next stage.
HireCandidate profile
OnboardEmployee journey
Same person. Controlled handoff. New lifecycle stage.
IdentityEmployee profile
RoleRole context
Approved documentsEmployee documents
Relevant hiring dataOnboarding context
Start dateJourney timing
RequirementsTasks and follow-up
What carries forward
The employee record starts with information your team already approved.
CapoFine keeps the handoff deliberate. Employee details and relevant documents can move forward, while recruitment records remain governed inside Hire.
Position, department and location
Hiring manager
Start date and employment details
Approved candidate documents
Verified information
One signature, the next lifecycle stage
A signed document triggers preboarding and onboarding.
Once the document is signed, Hire starts the controlled handoff into Onboard. The People team confirms what moves forward, and the employee journey follows the agreed start date.
- 1
Document signed
The signed offer or employment document triggers the handoff from Hire.
- 2
Review the handoff
The People team confirms which employee details and documents move forward.
- 3
Start preboarding
Onboard begins the selected preboarding journey before the employee's start date.
- 4
Continue into onboarding
From the start date, Onboard coordinates the journey through the employee's first 90 days.
No duplicate employee setup
Stop rebuilding a person after the hiring decision.
A structured handoff removes the manual gap between recruitment and preboarding without blurring the boundary between them.
Recreate the employee by hand
- Duplicate profiles
- Manual HR handoffs
- Disconnected documents
- Repeated employee questions
- Missed role context
- Separate reporting
Continue with a controlled record
- One person across lifecycle stages
- Structured handoff
- Approved documents carried forward
- Relevant context for Onboard
- Clear ownership
- Connected journey reporting
Handoff controls
Continuity does not mean open access.
Companies control the information, visibility and workflow at the point where a candidate becomes an employee.
What moves forward
Confirm the employee details, documents and relevant context included in the handoff.
Who can see it
Use role-based access so recruiters, People teams, managers and employees see information tied to their responsibilities.
What stays in Hire
Keep candidate communication, interview feedback and post-interview scorecards inside the recruitment record.
Which journey starts
Choose the Onboard journey, owners, activities and timing that fit the employee's role and location.
What needs review
Keep people responsible for approving the handoff and consequential next steps.