Applicant tracking system for growing recruitment teams

Bring every hiring stage into one clear workflow.

CapoFine Hire gives recruiters and hiring managers one place for vacancies, candidate communication, interview feedback, ownership, and follow-up.

Book a Hire demo See the candidate-to-employee handoff

Candidate pipelinePaid ads marketer

New2

Lina KhatibGrowth marketer

Applied today

Amara OkaforPaid media

Applied yesterday

Screen1

Kiran MehtaMedia lead

Owned by Sophie

Shortlist1

Move here

Stages match the hiring flow for this vacancy

Configurable hiring workflows
Post-interview feedback

Configurable hiring pipelines

Set the hiring flow once.
Keep every owner moving.

Configure internal and applicant-visible stages once, then use the same flow on your careers page and in each vacancy's candidate pipeline.

Explore the career site builder

Company flowMarketer

1
NewInternal stage
2
ScreenApplicant visible
We will review your application and let you know what happens next.
10 working days after applications close
3
ShortlistApplicant visible
4
InterviewApplicant visible

Careers page

1ScreenExpected around 28 August

2ShortlistExpected around 8 September

Questions? Ask SophieRecruiter contact details appear when enabled

Vacancy detail

New2

LALina Al-KhatibShared recruiter queue

Screen1

KMKiran MehtaOwned by Sophie

Shortlist1

Candidate CRM

Give your team one record for every candidate.

Keep applications, emails, calls, notes, tasks, ownership, and stage changes together so the next recruiter can see what happened and what needs to happen next.

Prepare offer documents from the candidate record

Lina Al-KhatibCandidate record · 3 applications

Open any activity to see the full context.

Candidate reached outHire kept the recordYour team followed up

Candidate reached out

Hire kept the record

Your team followed up

Vacancy importing

Create vacancies without starting over.

Choose a reusable template, import a PDF or DOCX, or start from scratch. Each route creates a structured vacancy inside the same applicant tracking workflow.

Vacancy setup

0Start

1Role

2Description

3Media

4Requirements

5Interviews

6Compensation

7Distribution

Step 0Create vacancy

Choose the quickest way to begin.

Choose a template

Start with a vacancy your team already knows works.

Browse templates

Import PDF or DOCX

Upload an existing vacancy and let Hire fill the fields.

Choose document

Start from scratch

Build the role with focused vacancy steps.

Start writing

Candidate records and bulk actions

Filter, organise, and update candidate records.

Sort visible candidate fields in either direction, combine filters into saved views, assign ownership, add tags, move stages in bulk, and review possible duplicates before merging.

3 candidates

Needs attentionStage is Screen, last interaction over 3 days

2 selected

CandidateVacancyStageRatingTagsLast interactionAppliedActions

Lina Al-Khatiblina.alkhatib@example.com

Paid ads marketerScreenPriorityToday, 11:124 Aug 2026

Kiran Mehtakiran.mehta@example.com

Growth analystInterviewReferralYesterday3 Aug 2026

Amara Okaforamara.okafor@example.com

Paid media leadNewCampaign2 days ago2 Aug 2026

Possible duplicateLina Al-KhatibSame email on two candidate records

Tasks and workflow automation

Make the next step clear.
Keep follow-up from drifting.

Create and assign tasks, track overdue work and notifications, and trigger follow-up tasks or scheduled emails when a candidate enters a hiring stage.

Estimate the cost of manual hiring

Recruitment planningKeep personal follow-up and stage-driven work in one place.

My tasks

Follow-ups that need your attention

1 overdue

Review Lina's portfolioHigh

Today, 16:00Lina Al-Khatib

Paid ads marketer

Check attribution ownership before the interview.

Complete interview debriefNormal

Tomorrow, 10:30Kiran Mehta

Growth analyst

Add structured feedback before the hiring meeting.

Candidate tasks

2 open

Review portfolioDue today, owned by Sophie

Complete debriefDue tomorrow, owned by Sophie

Notifications

1 unread

Candidate claimed

Sophie claimed Lina Al-Khatib.

Today, 11:12

New application

Amara Okafor applied for Paid media lead.

Today, 09:18

Stage automations

Trigger the next task or message when a candidate changes stage.

Enters Screen

Create taskReview application, assigned to the owner, due in 2 days

Enters Interview

Schedule emailSend interview scheduling email after 1 hour

Task becomes overdue

Notify ownerSurface it in My tasks and Notifications

A practical ATS evaluation

Evaluate the workflow around one live vacancy.

A product decision becomes clearer when the people who own recruitment can walk through a real role, its candidate context, and the handoffs that need attention.

Your hiring flow

Use the actual work your team needs to explain.

Can the flow fit this vacancy?

Start with the live role, its stages, and the internal and applicant-visible progress your team needs to explain.

Can each owner see what happens next?

Review how the pipeline makes responsibilities and follow-up visible without rebuilding the process in separate trackers.

Your candidate context

Keep the next owner in the same record.

Where does the active conversation live?

Review how applications, communication, notes, tasks, and ownership stay connected to the candidate record.

What changes when work needs another recruiter?

Use the shared record to see the current stage, the last activity, and the follow-up that still needs an owner.

Your interview decision

Prepare the debrief without turning it into a test.

How does the team prepare for the interview?

Plan the interview and keep the relevant candidate context close to the people who need it.

What happens after the conversation?

Use structured feedback after interviews so the team can see what is complete and what still needs follow-up for a human decision.

Bring one active vacancy to a Hire demo

ATS feature questions

Applicant tracking system features, answered.

Straight answers about the pipelines, candidate records, vacancy imports, and workflow automation shown on this page.

Explore the Hire overview

Which applicant tracking system features are shown on this page?

This page covers configurable hiring pipelines, candidate records, assignment and ownership, searchable communication history, notes, tasks, mentions, tags, saved views, bulk actions, duplicate merging, vacancy importing, and recruitment workflow automation.

Can one hiring flow update the careers page and vacancy Kanban?

Yes. Applicant-visible stages, descriptions, images, and expected timing appear on the careers page. The configured stages also become the candidate Kanban on the vacancy detail page. Enabled recruiter contact details appear on the careers page too.

What stays in a candidate record?

Candidate records keep applications, emails, calls, notes, tasks, mentions, tags, ownership, and system changes together. Recruiters can search the history and open an activity to read its full context.

How can recruiters organise and update candidates?

Recruiters can filter and sort visible candidate fields in ascending or descending order, save filter sets as views, assign ownership, add tags, move stages in bulk, and review possible duplicates before merging them.

What happens after a candidate accepts?

Hire can hand accepted-candidate context into Onboard. Onboard then coordinates the employee journey from preboarding through the first 90 days, while Hire remains focused on recruitment.

See the ATS workflow

Bring one active vacancy to a Hire demo.

See how the stages, candidate context, ownership rules, and follow-up around a live role would work inside CapoFine Hire.

Bring a vacancy to a Hire demo Compare Hire pricing

Configurable pipelines
Clear ownership
Duplicate merging
Human-controlled decisions